RULES – ALGARVE BIKE CHALLENGE 2023
1 – DEFINITION
The ALGARVE BIKE CHALLENGE is a mountain bike stage race available to all participants older than 18 years of age no matter his nationality or gender. It is a stage race hosted in the historical city of Tavira located on the coastline and it will ride across some of the best trails of the barrocal and Serra do Caldeirão to finish in the same place, in Tavira.
The riders participate in teams of two on a compulsory predefined course. They are not allowed to use or be helped in any way by motorised means. It is possible to participate with e-bike although those teams will not have classification and will start 30min after the last category start.
All the teams participate simultaneously against each other aiming to spend the minimum amount of time to reach the finishing line each day. The winner is the team who accumulates the fastest total time after the sum of the 3 stages.
ALGARVE BIKE CHALLENGE 2023 includes a Prologue and 2 marathon stages totalling approximately 160 km.
The race starts on the 10th March 2023 and finishes on the 12th March 2023.
The Race is organised by ASSOCIAÇÃO CLUBE BTT CONCEIÇÃO DE FARO.
2 – REGISTRATION
The total number of riders participating in the Algarve Bike Challenge 2023 is limited to 1200 riders. Registrations will be split in 3 periods. 1st Period open online on race’s official webpage on the 1st September 2022.
1st Period – 200 Team entries – Start on September 1st until September 21st or as soon as reach the limit for this period.
2nd Period – 200 Team entries – 5 days after the end of the 1st Period until October 28th or as soon as reach the limit for this period.
3rd Period – 200 Team entries – From September 20th until December 30th or as soon as reach the limit for this period.
50 Team entries are reserved for the Organisation.
All riders with a 2023 UCI recognised license are covered by their federation license insurance. In case of accident they must apply for their license insurance.
The riders will have to present the physical license card upon the registration desk.
All riders not licensed in a UCI recognised federation must add the insurance offered by the Organisation. A tax of 10€ is applied.
In order to become effective, a registration must be validated by the Organisation who reserves the right to refuse a registration. In this case the Organisers will inform the team of their decision by sending an email within a week. The refused entry, if already paid, will be reimbursed in full.
This decision is irrevocable and The Organisers are not obliged to justify their decision. After the subscription done the riders have 3 days to proceed with the payment of the subscription fee.
Any registration will only be considered as valid after the payment of the total both Team rider’s entry fee has been received and confirmed. A Registration will only be validated after the receiving of the Wire Transfer proof. It can be send by mail to info@ algarvebikechallenge.com
Destinatário: Associacao Clube BCF
IBAN: PT50 0036 0221 9910 0061 813 37
Swift code: MPIOPTPL
Dirección: Faro, Portugal
The Organisation Associação Clube BCF will contact the persons subscribed in the race via e-mail address or by telephone through the contacts the participant have provided the organisation.
This contact will be establish only by the organisation itself under the e-mail addresses: info @algarvebikechallenge.com or algarvebikechallenge @gmail.com in order to supply important information of the race to the participant.
CANCELLATION CONDITIONS: If the event is postponed for reasons of force majure, the registration is automatically transferred at no additional cost to the new date. If you want to cancel and refund, 90% of the amount paid will be refunded.
Entries may not be transferred to others after January 31st. All registrations may be canceled with the right to a 90% refund within a period of 7 days after confirmation.
For cancellations outside this period, the cancellation insurance can be activated (if purchased at the time of registration in the amount of €28). Cancellation insurance covers the refund of 90% of the amount paid for the registration, if activated by February 15, 2023.
To activate this insurance and request a refund, you must contact the organisation via email.
As of February 15, 2023, requests for refunds of payments made regarding cancellations or write-offs will not be accepted.
The amount of €28 referring to the cancellation insurance will not be refunded under any circumstances.
If you have not purchased this insurance, the following cancellation conditions apply: Refund of registration fees:
- Prior to November 30th 2022: Refund of 75%
- Between December 1st 2022 and December 30th 2022: refund of 50%
- As of December 31st 2022: no entry fee returned
There are no exceptions for medical reasons of injury or illness. In these cases it may be possible to transfer the registration to the following year, being this decision taken by the organisation and under a certain conditions.
3 – PARTICIPATION
3.1 – Materials
Have completed at least 18 years of age upon the race start. The participants are responsible for their physical condition and healthy condition. They must have acknowledge that this is an endurance race and a good healthy and physical condition are necessary for the required effort for this event.
An according preparation must be done before the race start .
Any person suspended by a cycling federation will no be allowed to participate in the race.
If the organisation decide to accept a suspended rider he/she will not be considered for any prize or classification.
Bicycle – To participate in this race it is necessary to have a mountain bike without any kind of assistance or motor engines.
E-Bikes are not accepted for this edition of the Algarve Bike Challenge.
3.3 Mobile Phone
All participants are required to carry a cell phone that must be switched on and operational at all times whilst they are racing.
The use of a helmet specific to the activity is mandatory during all the stages. Any competitor who fails to comply with this rule will be suspended from the race.
3.5 RACE NUMBERS
All competitors must display their race number, facing forwards so as to be visible to anyone positioned in their line of movement. Failing to comply with this rule the team will be suspended from the race. Modifications to the size of the number plates have to be previously allowed by the Organisers. Modifications to the design or graphics of the race number plates are not allowed. These numbers plates have designated spaces for the official race sponsors and these spaces cannot be tampered with in any way or form. Any exhibition of graphics anywhere on the athlete or equipment that are considered obscene will be sanctioned by the offending competitor’s suspension from the race.
4 – CATEGORIES
In the ALGARVE BIKE CHALLENGE there are 7 categories according the age of the riders and the gender. To define the corresponding category of a team is considerer the age of the younger rider on December 31st 2023:
Open Men: <40 years old both male
Open Women: <40 years old both female
Master Men: 40 to <50 years of age, both male
Master Women: 40 to <50 years of age, both female
Grand Master Men: 50+ years of age, both male
Mixed: one male and one female
Master Mixed: one male and one female <40 years old
There will be also a General Classification for all riders.
5 – THE ROUTE
The route of the Algarve Bike Challenge starts in the marvellous and historical city of Tavira in eastern Algarve facing northwest to Algarve ́s inland crossing the barrocal and Serra do caldeirão coming back to Tavira. In the second stage riders will race north covering all the Tavira’s Sierra.
The ABC is 95% raced in gravel roads, trails and singletraks. The course will only have sign regarding informations, intersections and danger areas. For navigation along the course the riders must have a gps device with the gpx files supplied by the organisation on the week prior the start of the race.
The race track crosses many roads and offroads as well as villages along the way. This presents an increased security risk for the racers not only due to lack of visibility, but also because of the speed of the vehicles travelling on those roads. In order to promote the racers’ security in these situations all the dangerous zones will be signalled by the Organisation.
Please note that on both stages the traffic will not be closed and the riders must respect the traffic regulations. It is mandatory to follow the race track with a high degree of precision.
Penalties will be applied to those athletes shortcutting or bypassing any part of the race track.
The race track is hereby defined as a 100 meter wide corridor in which the track is the middle line. Each fault will be penalised by 20 minutes for every km missed out of the race track. In these calculations fractions of a km will be considered as full km.
The race track will not be marked or indicated beside dangerous areas. Before the Race start the organisation will send to all participant’s email address the Gps track and maps and each team must upload the file to their devices personally.
The Organisation will be on Thursday 9th March 2023 in Tavira from 5pm to 7pm to give all the assistance in this matter.
The Organisation will not be available to upload file on team’s devices in the stage days. The competitors are fully responsible for the good operation and functionality of their GPS receivers and for the integrity of the data stored in them.
6 – THE START
The prologue will start at 06:30pm. 3 Teams will race at the same time and depart minute by minute. Teams not participating in the Prologue will get a 20 minutes penalty plus the time of the last team classified and the team will be considered for the following stages. The Official Start Time of the stages is the one that appears in the official race program.
The Start Control gate closes 15 minutes after the Official Start Time. Any competitors that start the stage after the Official Start Time will not be penalised as long as they do it before the closure of this start control time. Any competitor who crosses the start line after the closure of the Start Control gate time will not be considered as racing, therefore they will not be timed for that stage. The race official time is the GPS time, and the Time Zone is Western Europe (London, Lisbon)
7 – CHECKPOINTS (CP)
The Organisation will set up Checkpoints along the length of the route. The competitors may not be informed where all these CPs are, which are there exclusively for security reasons, to ascertain that the competitors are following the race track. If any team fails to be checked at any of the CPs, they will be disqualified from the race. The CPs may or may not be manned by someone from the organisation. When a staff member is present they will register each team’s passage by recording race number and time of passage. Some CPs will close at a predetermined time. All competitors who reach a CP after its closing time are obliged to stop and will either be transported to the Finishing line by the Organisation or receive instructions on how to safely get there. Each stage’s CP closing times will be informed on the Race Book. Some teams as the top 3 of each category, and other teams that opt by this option will carry a gps tracker. Their position along the stage will be shared online by a specific weblink. Subscribing the race entry formular the riders are allowing us to share their gps positing during the stages.
8 – THE FINISH
The location of the Finish Control Gate will be announced to the competitors and will be marked on the gps data and maps provided. A Team finishes their stage the moment they cross the finishing line. The Finish Control Gate closing time, will be defined by the Organisation and will be announced on the Race Book. If a team is not qualified in any given stage, it will be assigned on the classification as DNF.
In the General Classification, the Team will come after all those without disqualifications and will be positioned according the rank at the last recorded checkpoint, amongst those with the same number of qualified stages. All teams crossing the finishing line on each stage might be requested to hand their GPS devices to the designated staff member immediately after crossing the finishing line.
Their stage track log might be screened to check whether or not there are any faults to be accounted for. Riders using gps trackers must return them at the finish of the stage to the time keeping company.
In the Algarve Bike Challenge the GPS device is a key piece in the team’s participation in the race and they have to carry it switched on and logging his motion at all times whilst racing. If a team refuses or cannot hand over their GPS device to the organisation immediately after crossing the finishing line, the stage will not be validated and will be assigned with the maximum time allowed for that stage. Close to the finishing line on each stage the organisation will set up a Recovery zone area where competitors will have available several beverages, fresh fruit and snacks. This service is included in the race package.
9 – WITHDRAWALS FROM THE RACE
If any competitor decides to withdraw from the race for whatever reason, they must immediately inform the organisation. This can be done at any CheckPoint or by phone directly to the race coordination office. A special card with important phone numbers will be handed out to all competitors before the start of the race. If a competitor fails to inform the organisation in case of their withdrawal, they will be responsible for the expenses incurred by the organisation due to unnecessary search and rescue operations that will be set up. These costs will have to be supported by the competitor who failed to inform the organisation of his or her withdrawal.
10 – TECHNICAL SUPPORT
At the end of each stage the organisation partners provide technical support to participants bicycles if required. In all cases parts and accessories must be paid for by the rider. This service will be available at the paddock of the race.
11 – MASSAGES
Will be available daily massage service. However, there will a limited number of massages possible every day. Booking for massages will always be subject to availability.
12 – ACCOMODATION
The registration on ALGARVE BIKE CHALLENGE can include accommodation if the premium package
Accommodation will be from 10th to 12th March 2023 at the Vila Galé Albacora, Vila Gale Tavira or Golden Club Hotels including breakfast and dinner on March 11th.
Accommodation on shared rooms only. A double / twin room per team. It’s possible to add extra bed or to book extra rooms (subject to availability)
13 – COMPULSORY DISQUALIFICATION
The race director has the power to disqualify or not allow any participant to start racing if, in the director’s judgment, they configure anyone of the following cases: * Health related concerns; *Abusive or premeditated violation of the race rules; * Unsportsmanlike conduct; * Suspected ingestion of alcohol or signs of hallucinogenic drugs; * Disrespect of the local laws, religions or costumes; * Disrespect for the environment (energy bars wrappers thrown out on the trails are included) * Disrespect of traffic rules.
14 – CLASSIFICATIONS
The ALGARVE BIKE CHALLENGE 2023 will be won by the team who accumulates the minimum total time at the end of all stages. There will be a general classification per category. The classification will be sorted first by the number of completed stages and then by total time. Those teams not classified in all stages will be sorted primarily by the number of stages, then by number of valid raced kms and finally by the relative time taken. The organisation will produce 2 sets of classifications each day, one showing the results of that day’s stage and the other showing the General Classification and each category classification after that stage.
These classifications will also show penalties and time differences between competitors. For the classifications team’s times will be measured in the units of hours, minutes and seconds.
15 – PRIZES
There will be prizes for the first 3 places in the General Classification. Winner Team from the 1st Stage will be awarded with trophy plus entries for other events with partnership with the Algarve Bike Challenge. Winner Team from the 2nd Stage will be awarded with trophy plus entries for other events with partnership with the Algarve Bike Challenge.
All teams competing will receive: – A race pack – The GPS tracks for all stages. – 2 Feed Zones per stage. – One recovery drink zone per stage at the finish. – An official jersey and a sports bag of the ALGARVE BIKE CHALLENGE.
16 – OTHER MATTERS
Responsibilities – The organisation undertakes to take out civil liability insurance for the event in accordance with the law in force. The organisation is not responsible for any damage to the participants’ bicycles at any time during the event, whether during the stages, or at the bike park or other spaces related to the event. The organisation only guarantees the safety of the participants’ bicycles, properly identified, when they are in the bike park during its opening hours. The jury will also decide, if necessary, on all issues that are not addressed by the present document or on all misunderstandings that this document may create. Furthermore, the jury is empowered to decide upon the application of penalties related to issues that are not properly covered by this document. These Race Rules may be altered without previous warning if omissions, errors or text leading to misinterpretations are posteriorly found.